Section 04-019  Purchasing Procedures
Insofar as possible and practical, the purchase of principal items of supplies shall be made on the basis of one year's needs.  All legal requirements in regard to purchasing shall be observed as set forth in KSA 72-6760.  These legal requirements stipulate that:

                                                                                                          Approved by Board 9-9-91.

A.        No contract involving expenditures for construction or purchase of materials, goods, or wares of more than $10,000 shall be made except upon sealed bids, and to the lowest responsible bidder, or (2) upon inspection of the file or records of bids and bidders required by K.S.A. 75-3470, and amendments thereto, to be maintained by the Director of Purchases, to a bidder whose name is a part of such file or record.  The following items are excluded from the bidding requests:  (1) copyrighted educational materials, (2) motor fuels used to provide transportation, and (3) perishable food and foodstuffs required for the school lunch program.

                                                                                                        Approved by Board 9-11-89.

B.         Preference in the bidding procedure shall be given to bidders domiciled within the boundaries of USD 263.   A local bidder shall have 72 hours from the time of the bid opening to meet the low bid of a low bidder who is domiciled outside the boundaries of USD 263, provided that the initial bid by the local bidder was within 1% of the original low bid.  Any local bidder qualifying under the terms of the local bidder preference provision who wishes to meet the low original bid shall do so in writing prior to the conclusion of the 72 hour period.

C.        The Board reserves the right to reject any and all bids.

D.        All items or services procured shall be on the basis of numbered and signed purchase orders, except for those that may be more conveniently handled through an open account or a properly established and controlled petty cash fund.

E.         All purchase orders involving Board funds shall be cleared through the Superintendent's office.  All purchase orders originating in any attendance center, which involve Board funds, shall be signed by the building Principal prior to consideration by the Superintendent.

F.         All individual purchase orders which involve Board funds, must have prior Board approval if the amount exceeds $1500.00.  In the
            event of an emergency, the Superintendent shall have the authority to approve expenditures of up to $4,000.00.

                                                                                                         Approved by Board   9-8-86

Change of Amounts Approved by Board 10-9-01