Course Description
Student swill learn how to operate the various office machine; calculators, computers, and transcribing machines.  Filing procedures are also emphasized.  Other topics studied include the virtual office, work place ethics, information processing, office communications, desktop publishing, how to use presentation software and records management.

Pre-requisite:  Offered to grades 11 and 12.  Students must have attained a passing grade in Computer Concepts.

Course length:   95 hours-one class period per day for one semester.  One-half credit.

Course Outcomes:

1.                  The student will learn how to format text to enhance the appearance of a word processing document.

2.                  The student will learn how to format pages in a word processing document.

3.                  Students will work with special word processing tools.

4.                  Students will learn how to create and format tables of various sizes.

5.                  Students will learn how to merge, sort and extract data.

6.                  Students will work with various graphic objects.

7.                  Students will sort data and work with multiple pages.

8.                  Students will learn how to perform financial functions such as keeping a petty cash fund and preparing bank documents.

9.                  Students will produce desktop publishing documents using special software designed for such purposes.

10.              Students will learn how to operate a transcribing machine using correct keyboarding technique.

11.              Students will understand the role of the office in the 21^st century.

12.              Students will learn written, verbal, and telecommunication skills to communicate effectively on the job.

13.              Students will learn records management rules and procedures.

COURSE CONTENT

I.                    CREATING AND EDITING TEXT

A.     Creating text

B.     Changing text appearance

C.     Using reveal codes

D.     Inserting a file

E.      Cut, copy, paste, and drag and drop

F.      Access and input special characters

II.                 FORMATTING TEXT

A.     Changing line spacing and alignment

B.     Setting tabs and creating dot leaders

C.     Using the outline and bullets feature

III.               PAGE FORMATTING

A.     Create headers and footers

B.     Create page numbers and page breaks

C.     Create footnotes and endnotes

D.     Change orientation

E.      Create labels

IV.              MERGE, SORT AND EXTRACT

A.     Create a data file and form file

B.     Merging documents, envelopes labels

C.     Using a keyboard merge

D.     Sorting data

E.      Extracting records

V.                 WORKING WITH GRAPHICS

A.     Insert graphics and text boxes

B.     Create TextArt

C.     Input lines and shapes

D.     Use borders and fill

E.      Create a watermark

F.      Create a chart

VI.              RECORDS MANAGEMENT

A.     Alphabetic indexing rules

B.     Indexing rules for computer applications

C.     Manual records retrieval, retention, transfer, disposal

VII.            OFFICE COMMUNICATIONS

A.     Types of written messages

B.     E-mail, memorandum, letters, and reports

C.     Communication process

D.     Telephone responsibilities

TEXTBOOKS AND MATERIALS
Software—Office XP, Alphabetic Indexing Rules-Application by Computer, Print Shop, Publisher

Textbooks—Alphabetic Indexing Rules, Application by computer, Century 21 Computer Applications and Keyboarding, Internet Office Projects, Calculator Applications for Business, Data Entry Skillbuilding and Applications.

Special materials—Tapes for machine transcription